Terms and conditions

1 Definitions
In this Agreement the following words and phrases shall bear the following meanings: “Delegate” means an individual who attends or who is booked to attend the Event. “the Event” means the XIII International Workshop on Chronic Lymphocytic Leukemia (IWCLL) intended to take place on the dates given in the web site. “Registration Fee” means the charge per Delegate for the Event. “the Secretariat” means the Conference Secretariat of the IWCLL, whose name is Darwin Grey Communications, a UK company whose office is at Sterling House, Oxford Road, Kingston Bagpuize, Oxfordshire OX13 5AP, UK.

2 Agreement
These Terms and Conditions are the basis of an Agreement between the Secretariat and the Delegate. The Delegate shall register for the Event in accordance with the registration procedure set out in the web site. This Agreement does not include any arrangements for additional services such as accommodation for which the Delegate is solely responsible.

3 Payment
Charges are quoted exclusive of VAT, which will be charged additionally, where applicable, at the current rate. In the event the Delegate claims VAT exemption it is the Delegate’s responsibility to obtain the necessary certificate from HM Customs & Excise.

4 Cancellation and Refunds
4.1 The Delegate may cancel this Agreement with immediate effect by notice in writing to the Secretariat at any time.
4.2 If the Delegate cancels this Agreement then the Delegate will pay to the Secretariat the relevant proportion of the Registration Fee as set out in the scale of cancellation fees found on the web site.
4.3 Either party may (without limiting any other remedy) at any time terminate this Agreement by giving written notice to the other if the other commits any breach of this Agreement and (if capable of remedy) fails to remedy the breach within 30 days after being required by written notice to do so, or if the other goes into liquidation, or (in the case of an individual or firm) becomes bankrupt, makes a voluntary arrangement with this or its creditors or has a receiver or administrator appointed.
4.4 In the situation that the Event is cancelled due to force majeure then Registration Fees received by the Secretariat in connection with the Event shall be repaid to the Delegate after deduction of expenses incurred [and time spent] by the Secretariat which shall be provided to the Delegate by the Secretariat within 8 weeks of the date of cancellation for force majeure. Force Majeure means any circumstances beyond the Secretariat’s reasonable control.

5 Termination
5.1 Notwithstanding anything else contained herein this Agreement may be terminated by the Secretariat forthwith if:
5.1.1 the Delegate shall fail to pay any sum due under the terms of this Agreement (otherwise than as a consequence of any default on the part of Secretariat);
5.1.2 the Delegate commits any serious breach of any term of this Agreement and (in the case of a breach capable of being remedied) shall have failed within 7 days after the receipt of a request in writing from the Secretariat to remedy the breach (such request to contain a warning of the Secretariat’s intention to terminate);
5.1.3 the Delegate makes any voluntary arrangement with its creditors or becomes subject to an administration order or (being an individual or firm) becomes bankrupt or (being a company) goes into liquidation (otherwise than for the purposes of amalgamation or reconstruction);
5.1.4 a receiver, administrator or manager is appointed in respect of any of the property or assets of the Delegate;
5.1.5 the Delegate ceases, or threatens to cease, to carry on business; or
5.1.6 Secretariat reasonably apprehends that any of the events mentioned in this clause is about to occur in relation to the Delegate and notifies the Delegate accordingly.
5.2 Any termination of this Agreement howsoever occasioned shall not affect accrued rights or liabilities of either party nor shall it affect the coming into force or the continuance in force of any provision hereof which is expressly or by implication intended to come into or continue in force on or after such termination.

6 Limitation of Liability
6.1 The Secretariat’s liability to the Delegate is excluded where permitted by statute.
6.2 In all cases, except personal injury or death, the Secretariat’s liability is limited to the Registration Fee.
6.3 The Secretariat accepts liability for claims for personal injury or death arising as a result of the proven negligent acts or omissions of the Secretariat its employees and suppliers whilst acting within the scope of or in the course of their employment or contract.
6.4 The Secretariat cannot accept liability in the following circumstances:-
6.4.1 Loss of or damage to personal belongings whether or not caused by the Secretariat’s negligence. The Delegate is recommended to make his own insurance arrangements;
6.4.2 If the failure or improper performance of this Agreement is the fault of the Delegate;
6.4.3 If the failure or improper performance of this Agreement is the fault of someone else not connected with the provision of the services that make up the Event;
6.4.4 Any unusual or unforeseeable circumstances beyond the Secretariat’s control, the consequences of which could not have been avoided even if all due care had been exercised;
6.4.5 Any event which the Secretariat or the supplier of any service, even with all due care, could not foresee or forestall;
6.4.6 Provision of any service not covered by this Agreement.

7 Force Majeure
The Secretariat will not be liable for non-performance of any obligation under this Agreement arising out of circumstances beyond its control.

8 General
8.1 This Agreement is personal to the Delegate who may not assign or dispose of any of its rights hereunder or subcontract or otherwise delegate any of its obligations hereunder.
8.2 Each party acknowledges that this Agreement contains the whole agreement between the parties and that it has not relied upon any oral or written representation made to it by the other or its employees or agents and has made its own independent investigations into all matters relevant to it save that this clause shall not apply to any representation, agreement or warranty made fraudulently.
8.3 A person who is not a party to this Agreement has no right under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of this Agreement but this does not affect any right or remedy of a third party which exists or is available apart from that Act.
8.4 Any notices or other information required or authorized by this Agreement to be given by either party to the other may be given by hand or sent (by first class pre-paid post telex cable facsimile transmission or comparable means of communication).
8.5 Any notice or other information given by post which is not returned to the sender as undelivered shall be deemed to have been given on the [seventh] day after the envelope containing the same was so posted: and proof that the envelope containing any such notice or information was properly addressed prepared and posted and that it has not been so returned to the sender shall be sufficient evidence that such notice or information has been duly given.
8.6 Service of any legal proceedings concerning or arising out of this Agreement shall be effected by causing the same to be delivered to the address given in the web site (in the case of the Secretariat) or at the Delegate’s address as supplied on Registration.
8.7 This Agreement will be subject to English law and to the nonexclusive jurisdiction of the English courts.